Southwest SkyQuest In Person Solo ADC Tournament

In-Person Aerial Drone Solo Tournament Agenda

Competition Date: November 23rd
Competition Hours: 12:00 PM – 6:00 PM
Location: Hotel Albuquerque

Team Schedule

Teams will register for an assigned 30-minute competition time slot. Each team must arrive 10 minutes before their scheduled slot to complete check-in and equipment inspection.

Competition Timeline

Important Team Reminders

• Arrive at least 10 minutes before your assigned competition time.

• Have all equipment ready for inspection upon arrival.

• Ensure all drone batteries are fully charged before arriving.

• Be prepared to begin competition promptly at your assigned time.

• The full 30-minute time slot is dedicated to completing solo challenges.

• Teams are welcome to watch the Robot Rally taking place at Hotel Albuquerque while visiting the venue.

Please Note: Teams are expected to complete their solo challenges within their assigned 30-minute window. Arriving late may result in reduced competition time or missed participation.

Travel & Parking Information

Travel Arrangements

Teams are responsible for making their own travel arrangements for the R4Creating Aerial Drone Solo Tournament, hosted at Hotel Albuquerque.

For teams traveling from outside the local area, we recommend making hotel reservations early, particularly when the competition coincides with other events in the Albuquerque area.

All teams are required to arrive at least 10 minutes before their scheduled 30-minute competition time slot to complete check-in and equipment inspection. Please ensure all equipment is ready for inspection and batteries are fully charged prior to arrival.

If you anticipate being late, please contact us as soon as possible so we are aware of your situation. We understand that travel delays and unexpected circumstances can happen, and we will make every reasonable effort to be considerate and accommodate teams when possible. However, we must also be mindful of the schedules of all participating teams and volunteers. We cannot delay the competition for an extended period due to a team's late arrival, and teams arriving late may miss their scheduled competition activities.

Parking

Parking is available at Hotel Albuquerque for teams, coaches, volunteers, families, and spectators. Please be aware that parking availability may be affected by hotel occupancy and other events taking place at the property.

We encourage everyone to allow extra time for parking and getting their equipment into the competition area. Please follow posted parking signs and any instructions provided by hotel staff or event organizers.

Robot Rally

While visiting Hotel Albuquerque for the Aerial Drone Solo Tournament, teams and their families are also welcome to stop by and watch the Route 66 Robot Rally taking place at the venue!

We encourage teams to take advantage of this opportunity to see additional robotics activities, enjoy the event atmosphere, and support fellow participants while they are on-site.

Emergency & Safety Policy

The safety of students, coaches, volunteers, families, and event staff is our highest priority. While we make every effort to provide a safe and well-organized competition environment, unexpected emergencies or unsafe conditions may occur.

Emergency Procedures

In the event of an emergency, all participants and attendees are expected to:

• Remain calm and follow the directions of event staff, venue personnel, and emergency responders.
• Immediately stop competition activities when instructed to do so.
• Follow posted emergency procedures and use designated exits or evacuation routes when directed.
• Remain with their team or designated supervising adult whenever possible.
• Do not re-enter an evacuated area or return to competition areas until authorized by event staff or emergency personnel.
• Keep emergency access areas, exits, and walkways clear.
• Notify event staff of any safety concern, injury, illness, or emergency as soon as possible.

Competition Delays or Changes

If an emergency, SEVERE weather, facility issue, or other unforeseen circumstance affects the event, organizers may delay, modify, suspend, relocate, or cancel portions of the competition as necessary.

Every effort will be made to communicate changes as quickly as possible and to resume competition when it is safe and reasonably practical to do so. However, the safety of participants and attendees takes priority over maintaining the published competition schedule.

Teams and spectators are expected to cooperate with event staff and understand that emergency circumstances may require changes to the schedule or event activities.

Medical Emergencies

For serious injuries or medical emergencies, event staff may contact emergency medical services as appropriate. Parents, guardians, coaches, and other responsible adults are expected to remain responsible for the students in their care and to provide any necessary medical information or assistance when appropriate.

Event staff and volunteers will not attempt to provide medical treatment.

Communication

During an emergency, official instructions and updates will be provided through available event communication methods. Participants should pay attention to announcements and instructions from event staff and venue personnel.

If normal event operations cannot safely continue, organizers will provide additional information regarding next steps as soon as reasonably possible.

Please remember: Safety comes first. All participants, coaches, volunteers, and spectators are expected to follow reasonable safety instructions and cooperate with event staff during an emergency.

Aerial Drone Tournament Refund Policy

Registration fees for the Aerial Drone Tournament help cover the costs associated with planning, preparing, staffing, and setting up the competition, including field setup, equipment, materials, and event operations. Because many of these expenses are committed in advance, registration fees are generally non-refundable.

Team Cancellations

If a team is unable to attend the Aerial Drone Tournament after registering, registration fees will generally not be refunded. This includes cancellations due to scheduling conflicts, transportation issues, illness, team circumstances, equipment issues, or other reasons that prevent the team from participating.

Event Cancellation

If the Aerial Drone Tournament must be canceled by the event organizers due to circumstances beyond our control, registered teams will be notified regarding available options. Depending on the circumstances and expenses already incurred, a full or partial refund may not be possible.

Special Circumstances

We understand that unexpected circumstances can occur. Refund requests based on exceptional circumstances may be reviewed on a case-by-case basis. Approval of any exception is at the discretion of the event organizers and is not guaranteed.

Registration Changes

Registration fees are associated with the team's participation and help support the preparation and operation of the tournament. Changes to team participation, including withdrawals, team substitutions, or other registration changes made after registration, do not automatically qualify for a refund.

By registering for the Aerial Drone Tournament, teams acknowledge and agree to this Refund Policy.

Karena Omdahl
R4Creating

Regular Business Hours: Monday–Friday, 9:00 AM–5:00 PM Mountain Time
Event Day Availability: Available beginning at 7:00 AM

Email: Komdahl@r4creating.org
Office Phone: 505-273-2487

For questions about programs, teams, events, or registration, please contact Karena during regular business hours. On event day, our team will be available beginning at 7:00 AM to assist with event-related questions and needs.