JROTC Drill Meet (ADC)

General Information

Welcome to the STAR Warriors JROTC Robotics & Drone Skills Challenge, held in conjunction with the Annual SGP JROTC Drill Meet!

On behalf of our students, instructors, volunteers, and event staff, thank you for choosing to compete with us. This event is designed specifically for JROTC programs and provides cadets an opportunity to showcase their skills in robotics, drone operations, engineering, programming, teamwork, and leadership alongside the traditional events of the annual JROTC Drill Meet.

Our goal is to provide a professional, organized, and enjoyable competition where cadets can demonstrate the hard work they have put into their programs, challenge themselves, and compete alongside JROTC units from across the region.

JROTC Skills Competition

This event will operate as a Skills-focused competition rather than a traditional head-to-head robotics tournament.

Competition opportunities will include designated Skills fields for:

• RECF Achieve Competition

• Aerial Drone Competition (ADC)

• ADC Pro

Teams may complete eligible Skills attempts during the designated competition window in accordance with the rules and procedures applicable to their respective competition program.

This format is designed to allow JROTC units participating in the Drill Meet to incorporate robotics and drone competition into their day while still participating in other scheduled Drill Meet events.

JROTC-Only Event

Participation in the Robotics & Drone Skills Challenge is limited to eligible JROTC teams and cadets.

We recognize that many teams will also be participating in Drill Meet activities throughout the day. Teams should manage their schedules accordingly and report to the Robotics & Drone Skills area when they have sufficient time to complete their attempts without interfering with their other scheduled events.

Event Operations

Specific information regarding:

• Check-in

• Robot and drone inspection

• Skills field locations

• Competition windows

• Campus maps

• Parking and team drop-off

• Awards

• Event procedures

will be emailed to registered coaches/instructors and posted on the event page as the competition approaches.

Teams are responsible for reviewing the current rules and requirements for the competition program in which they are participating and should arrive with their robot or drone prepared for inspection and competition.

Celebrating JROTC Excellence

This event is about more than competition. It is an opportunity to recognize the leadership, discipline, teamwork, technical ability, and professionalism demonstrated by JROTC cadets.

Whether your cadets are experienced competitors or participating in their first robotics or drone event, we want every team to have an opportunity to compete, learn, represent their unit with pride, and leave with a positive experience.

Thank you for joining us for the Annual SGP JROTC Drill Meet and the STAR Warriors JROTC Robotics & Drone Skills Challenge. We look forward to welcoming your cadets and seeing what they accomplish!

Tentative Event Agenda

The STAR Warriors JROTC Robotics & Drone Skills Challenge is designed to operate alongside the Annual SGP JROTC Drill Meet. Because many cadets will be participating in multiple Drill Meet events, robotics and drone Skills will operate using scheduled time slots rather than a traditional tournament schedule.

This allows teams to plan their Skills attempts around drill, academics, physical fitness, and other scheduled events.

Skills Field Reservations

Teams will have the opportunity to reserve a Skills time slot online prior to the event.

A reservation link will be emailed to registered instructors/coaches before the Drill Meet. Teams are strongly encouraged to reserve a time in advance to ensure they have a competition window that works with their Drill Meet schedule.

Teams that do not reserve a time in advance may sign up on-site by scanning the QR code available at event check-in and near the Skills competition area.

Walk-up opportunities may also be available when field capacity permits.

Friday – Skills Competition

Field Hours: 4:30 pm – 8:30 pm

Available competition areas may include:

• Robotics Solo Matches

• Aerial Drone Competition (ADC) Skills

• ADC Pro Skills

Teams should report to their assigned Skills area approximately 10 minutes before their reserved time to ensure their equipment is ready and all required inspections have been completed.

Friday Skills will operate while regular school activities and other Drill Meet events are taking place.

Saturday – Skills Competition

Field Hours: 9:00 am – 5:00 pm

Skills fields will reopen Saturday for scheduled competition attempts.

Teams should continue to use the online reservation system or on-site QR code to select available competition times.

Inspection

All robots and drones must pass inspection before completing an official Skills attempt.

Teams should allow sufficient time for inspection before their reserved field time. A reserved Skills time does not guarantee additional time for inspection.

Teams that arrive for their reservation without having completed inspection may be asked to move to a later available time.

Reserved Time Slots

Teams are responsible for managing their Drill Meet schedules and selecting reservation times that do not conflict with other events.

Please:

• Arrive approximately 10 minutes before your scheduled time.

• Have your robot or drone inspected before your reservation.

• Have batteries charged and equipment competition-ready.

• Notify event staff if you know you will miss your reservation.

• Avoid reserving multiple unnecessary time slots that could prevent another team from competing.

If a team misses its reservation, event staff will make every reasonable effort to provide another opportunity; however, another time slot cannot be guaranteed.

Schedule Flexibility

Field availability and competition times may be adjusted based on participation, equipment availability, the overall Drill Meet schedule, and event conditions.

Announcements and instructions provided by event officials during the event will take precedence over the published schedule.

Our goal is to give every participating JROTC team a fair opportunity to complete their Skills attempts while allowing cadets to participate fully in the other activities of the Annual SGP JROTC Drill Meet.

Inspection Information

There will be no judged awards, Engineering Notebook review, or team interviews at the STAR Warriors JROTC Robotics & Drone Skills Challenge. This event is focused on competition performance and Skills results.

Inspection Required

All robots and drones must successfully pass the appropriate official inspection before participating in any Skills attempts.

Inspection will be conducted using the current inspection requirements and checklist for the applicable competition program:

•  Robotics Competition

• Aerial Drone Competition (ADC)

• ADC Pro

Teams are strongly encouraged to review the current rules and complete a self-inspection before arriving at the event.

Inspection Process

Teams should report to the designated inspection area after checking in. Please bring your complete, competition-ready robot or drone along with any equipment necessary to complete inspection.

If a robot or drone does not initially pass inspection, the inspection staff will identify the items that need to be corrected. Teams may make the necessary adjustments and return for reinspection.

Teams may not complete an official Skills attempt until their robot or drone has passed inspection.

Maintaining Compliance

Passing inspection confirms that the robot or drone met the applicable requirements at the time it was inspected. Teams remain responsible for maintaining compliance throughout the event.

If significant modifications or repairs are made after inspection, event officials may require the equipment to be reinspected before additional Skills attempts are completed.

Plan Ahead

Because cadets may also be participating in other events during the Annual JROTC Drill Meet, teams should plan sufficient time for inspection before attempting Skills runs.

Completing a self-inspection before arriving will help keep the process moving efficiently and maximize the time available for competition.

Our inspectors are volunteers working to help teams get onto the field safely and successfully. Please treat them with courtesy and respect and follow their instructions throughout the inspection process.

Awards

STAR Warriors is proud to recognize the accomplishments of the JROTC cadets participating in the JROTC Robotics & Drone Skills Challenge. Awards will recognize competitive performance as well as the leadership, teamwork, professionalism, and spirit demonstrated by cadets throughout the Annual SGP JROTC Drill Meet.

Skills & Placement Awards

Because this is a Skills-focused event with no judged component, competitive awards and placements will be determined by official Skills results in accordance with the applicable competition rules.

Awards and placement recognition may be presented for:

• VEX V5 Robotics Skills

• Aerial Drone Competition (ADC) Skills

• ADC Pro Skills

First, second, and third-place recognition may be presented based on final results and participation within each competition category.

Specific award offerings will be determined by event participation and published or announced as the event approaches.

STAR Warriors JROTC Recognition Awards

In addition to performance-based awards, STAR Warriors may present several informal recognition awards celebrating cadets and teams that distinguish themselves throughout the event.

These may include:

• Sportsmanship Award

• Team Spirit / Energy Award

• Outstanding Cadet Recognition

• Outstanding Pilot Recognition

• Outstanding Driver Recognition

• Outstanding Teamwork Recognition

• Other fun team or individual awards selected by event staff

These recognitions are separate from official competition results and are intended to celebrate the leadership, character, enthusiasm, and professionalism that JROTC cadets bring to the event.

Awards Presentation

Award presentation information will be coordinated with the overall SGP JROTC Drill Meet schedule and communicated to participating instructors and coaches.

Teams should monitor event announcements throughout the Drill Meet for final results and award presentation information.

Whether your cadets earn a placement award, achieve a new personal best, or complete their first official Skills run, we hope this event gives them an opportunity to represent their JROTC unit with pride and demonstrate the technical skills, discipline, teamwork, and leadership they have developed throughout the season.

Travel Information

STAR Warriors is excited to welcome JROTC units to the Annual SGP JROTC Drill Meet and STAR Warriors JROTC Robotics & Drone Skills Challenge. Please review the following information when planning your team's travel.

Travel Assistance

STAR Warriors does not provide travel assistance, lodging recommendations, hotel arrangements, or transportation services. Teams and instructors are responsible for making their own travel and accommodation arrangements.

Campus Maps & Arrival Information

A detailed campus map, parking information, team drop-off procedures, and load-in instructions will be emailed to registered instructors/coaches prior to the event and may also be posted on the event page.

Please review these materials before arriving, as designated entrances, bus drop-off areas, and parking locations may differ from normal campus access points.

Friday Arrival

Please be aware that school will be in session throughout the day on Friday. Classes and normal campus operations will continue while teams arrive and prepare for the event.

To help us maintain a safe environment for our students and visiting JROTC units, participants should:

• Use only designated event entrances and drop-off locations.

• Follow all parking, bus, and unloading instructions.

• Remain within designated Drill Meet and competition areas.

• Avoid entering instructional areas of the school.

• Follow directions from school staff, security personnel, JROTC personnel, and event volunteers.

• Be mindful of classes and normal school operations taking place throughout the building.

Specific Friday arrival times and procedures will be communicated to registered teams prior to the event.

Saturday Arrival

School will not be in session on Saturday, allowing for easier campus access and team arrival.

Teams should still use the designated entrances, parking areas, bus locations, and competition access points identified in the pre-event information.

Specific Saturday arrival times and procedures will be included in the final event agenda and arrival instructions.

Parking, Buses & Team Drop-Off

Specific parking locations, bus parking, team unloading areas, and traffic-flow instructions will be provided before the event.

Because this event is being held in conjunction with the Annual SGP JROTC Drill Meet, the campus may be busy with participating units, buses, spectators, and multiple competition activities. Please follow the distributed maps, posted signs, and directions from event personnel to help maintain an efficient traffic flow.

We appreciate your patience and cooperation as we work to provide a safe and organized experience for all participating JROTC units.

Safe travels, and we look forward to welcoming you to the Annual SGP JROTC Drill Meet!

Emergency Information

The safety and well-being of all cadets, instructors, coaches, volunteers, staff, and spectators is our highest priority. Please follow all directions provided by STAR Warriors event staff, school personnel, security personnel, and emergency responders.

Medical Emergencies

If a participant or spectator experiences a medical emergency, immediately notify the nearest volunteer, Event Partner, or event staff member. Event staff will contact emergency medical services when necessary and assist first responders in reaching the individual.

For non-emergency first aid needs, please contact the Event Partner or event administration area.

Fire or Building Emergency

If the building must be evacuated:

• Follow directions from school personnel, event staff, and emergency responders.

• Exit using the nearest designated safe exit.

• Instructors and coaches should keep their teams together and account for all cadets.

• Proceed to the designated evacuation area as directed.

• Do not re-enter the building until authorized by school officials or emergency personnel.

All competition activities will immediately stop during an evacuation or other building emergency.

Severe Weather / Shelter-in-Place

In the event of severe weather or another situation requiring shelter-in-place procedures, participants will be directed to designated safe areas within the school.

Instructors and coaches should keep their teams together and follow all instructions provided by school personnel and event staff. Competition activities will resume only when conditions are determined to be safe.

Robot, Drone, or Battery Safety Emergency

Any damaged, overheating, swollen, smoking, or otherwise unsafe battery, robot, or drone should not be operated or handled unnecessarily.

Immediately notify event staff and keep other participants away from the affected equipment. Follow the directions of event personnel regarding the safe handling, isolation, or removal of damaged equipment.

Drones may only be armed, operated, or flown in designated flight areas and in accordance with applicable competition safety requirements.

Cadet Supervision

Instructors, coaches, and designated adult chaperones are responsible for the supervision of their cadets throughout the event. Cadets should remain within designated Drill Meet and competition areas and should not enter other areas of the school without authorization.

If a cadet becomes separated from their unit or team, please notify event staff immediately.

Emergency Schedule Changes

Safety takes priority over the competition schedule. In the event of an evacuation, severe weather, medical emergency, facility issue, or other safety concern, competition may be delayed, suspended, relocated, or canceled as necessary.

Instructions from emergency responders, school administration, and event staff take precedence over the published event agenda.

Emergency Contact Information

Event Partner: Keenan Childs
Event Contact: keenan.childs@gpisd.org

Thank you for helping us maintain a safe environment for everyone participating in the STAR Warriors JROTC Robotics & Drone Skills Challenge.

Refund Policy

STAR Warriors understands that schedules and circumstances can change. To provide flexibility for participating JROTC programs while allowing us to effectively plan the event, the following refund policy applies.

Refund Schedule

• 14 or more calendar days before the event: 100% refund of the registration fee.

• 1–13 calendar days before the event: 50% refund of the registration fee.

• On the day of the event or after the event has begun: No refunds will be issued.

Event Withdrawals

If your team is unable to attend, please withdraw from the event and notify the Event Partner as soon as possible.

Early notification allows us to offer available space to another JROTC team and helps us accurately plan competition schedules, fields, volunteers, awards, and other event logistics.

Waitlisted Teams

When openings become available, waitlisted teams may be invited to participate. Prompt responses to invitations are appreciated so that available spaces can be filled before the event.

Event Cancellation by STAR Warriors

If STAR Warriors cancels the Robotics & Drone Skills Challenge for any reason, all registered teams will receive a full refund of their registration fees.

Teams will be notified as soon as possible through the event registration system and by email using the contact information provided during registration.

STAR Warriors is not responsible for travel, lodging, meals, transportation, or other expenses incurred by participating teams as a result of an event cancellation.

We appreciate your understanding and cooperation. This policy allows us to effectively plan facilities, competition equipment, volunteers, awards, and event logistics while providing a high-quality JROTC competition experience.