Galveston ISD Engage "Fall Bot Fest"

Galveston ISD invites REC Foundation Engage teams to register for the Fall Bot Fest Robotics Tournament on Saturday, November 14!

Join us for an exciting day of robot matches, teamwork, learning, and fun. Bring your team, show off your skills, and enjoy a great tournament experience with other robotics students and coaches.

Register early—space may be limited!

All judging for this event will utilize Digital Engineering Notebooks. To give the judging panel adequate time to review and score notebooks prior to the competition, all links must be submitted one week before the event date .

• Submission Deadline: Saturday, October 24, at 11:59 PM (one week prior to tournament day) .

• Submission Method: Primary team contacts must post the notebook link directly into their team profile on their registration account dashboard (via RECF Events) .

• Format: Native digital notebooks or scanned PDF versions of physical notebooks are accepted.

• Access Permissions: Ensure the shared link permissions are set to "Anyone with the link can view" with no login or password required. Inaccessible links cannot be scored.

• In-Person Interviews: All teams submitting an eligible notebook will participate in a short, in-person interview with the judges in the pit area during tournament day .

Note: Physical notebooks brought on tournament morning will not be accepted for award consideration.

Event Day Emergencies

In case of an urgent medical or safety emergency during the tournament:

• Immediate Assistance: Dial 911 for life-threatening emergencies.

• Coach Responsibility: Lead coaches must carry printed emergency contact information, parent permission slips, and any critical medical notes for every student on their roster.

Inclement Weather and Cancellation Policy

If severe weather, travel advisories, or unexpected facility closures impact the event:

• Notification: Coaches will receive an alert via email and SMS using the primary contact details registered on the team portal by 6:00 AM on the morning of the event .

• Rescheduling: The Event Partner will make every reasonable effort to announce an alternate makeup date or provide next steps regarding registration

• Team Travel Decisions: If weather conditions in your local area make travel unsafe, notify the Event Partner as soon as possible so match schedules can be adjusted.

Emergency Contacts

• Event Partner / Tournament Director: Kristin Hardeman - 903-960-2679

Team Cancellations and Withdrawals

Due to upfront event preparation, venue reservations, and operational expenses, no refunds will be issued for teams that withdraw or cancel their registration, whether the cancellation occurs prior to the tournament or on the day of the event .

• If your team is unable to attend, please notify the Event Partner as soon as possible so the match schedule can be finalized accurately and waitlisted teams may be invited .

• Unpaid registrations may be removed from the team list prior to the registration deadline at the Event Partner's discretion.

Event Cancellation by Host

In the rare circumstance that the tournament must be canceled by the host due to severe weather, facility issues, or unforeseen safety concerns:

• The Event Partner will make every reasonable effort to reschedule the tournament to an alternate date .

• If the event cannot be rescheduled, refunds may be issued minus non-refundable administrative and platform processing fees .